EXHIBITORS INFORMATION

STAND RESERVATION PROCESS

• Complete the Stand Reservation Form on the pages following and send it to Joe Tessari, joe@filtxpo.com, or, Fax in the U.S.A.: +1 855 766 3016 and International Fax +1 919 883 5765.
• Upon receipt of your request, you will receive a floor plan showing the best available stand locations in your selected sizes.
• Stand spaces are assigned on a first come, first served basis. As the same stand choices may have been sent to other companies, it is recommended that you specify your first stand choice and at least one alternate choice. Upon receipt of your preferred stand space selections, you will be assigned one of your choices in order of preference based on availability.
• You will receive a stand space contract and an invoice.
• Stand space payment is due 30 days upon receipt of the assigned stand space along with the signed stand space contract. Failure to do so may result in the stand being assigned to another exhibitor.
• Stand space must be paid in full prior to FiltXPO™ 2022 opening or the Exhibitor will not be allowed to set up their stand. There are no exceptions to this rule.
• Login and password information for the online Exhibitor Portal will be sent to Exhibitors after September 30, 2021.

STAND PACKAGE INCLUDES

• Stand identification sign
  • Complimentary 7 inches high x 44 inches wide identification sign with your company name and stand number.
• Linear stands include
  • Eight-foot high draped back wall and three-foot high draped sidewalls.
• Booth package includes
  • Booths 201 sq. ft. and larger are sold as raw exhibit space; administration fee is waived.
  • Booths 200 sq. ft. and under include 1 - 6' white draped table per 100 sq. ft., 2 standard side chairs per 100 sq. ft., 1 wastebasket, gray carpet.
• 24-hour perimeter security services.
• Opportunity to send an email to the FiltXPO™ 2022 registered attendees for a fee.
• Attendee contact information may be captured by scanning each attendee’s badge with a lead retrieval app. The information to order the lead retrieval devices will be provided in the Exhibitor Portal.
• Access to online Exhibitor Portal to place orders for exhibition services.>
• Priority status on stand selection for FiltXPO™ 2023.
• Exhibit Personnel Registration:
  • Two (2) Exhibit Personnel Passes will be provided for every 100 square feet of exhibit space, with a maximum of 20 passes.
  • The Exhibit Personnel Passes provide stand personnel access to the exhibition floor only and do not allow access to conference sessions.
  • Additional Exhibit Personnel Passes may be purchased for $60 each.
• Conference Registration
  • Up to 5 Full Conference Registrations may be purchased at the reduced rate of $375 each.
  • These Full Conference Registrations provide access to the conference sessions, the online conference proceedings and access to the exhibition floor.
• Print Communication Package (Deadline: November 12, 2021)
  • One-page entry in the Event Program including contact details. 4-color company logo, company/product description, and 18 keywords in the product index listing.
• Online Communication Package
  • Free listing on the FiltXPO™ 2022 website including company description,
  4-color company logo, product pictures & graphics, YouTube links, 18 keywords in the product index, and 10 keywords in the market index listing.
• Customer Passes
  • Unlimited free Customer Passes to invite clients/customers.
• Press Publication
  • Free publication of Exhibitor news/press releases on the FiltXPO™ 2022 website

RESERVATION DEADLINE

There is no deadline to reserve a stand. Management will continue to sell stands until all floor space is sold.  Potential exhibitors are encouraged to submit stand reservations early to secure a selected stand space and a listing in the Event Program.

The deadline to be listed in the Event Program is November 12, 2021. Any reservation received after this date will be processed; however, it may not be listed in onsite publications.

CANCELLATION POLICY

Any Exhibitor who cancels all of their purchased stand space after submitting a signed stand space contract will forfeit and pay, as liquidated damages, a sum of money equal to 100 percent of the full price of the Exhibitor’s stand space. In the event of a default by the Exhibitor, as set forth in the previous sentence, the Exhibitor shall forfeit as liquidated damages, the amount set forth above, regardless of whether or not Management enters into a further lease for the space involved.

HOUSING

The number of hotel room nights reserved through the official FiltXPO™ 2022 hotel block determines the ability to get first priority dates for future FiltXPO™ Exhibitions. Therefore, Exhibitors are required to use the housing room block for all registered participants from the exhibiting company. It should be noted that Management does not profit from these reserved hotel rooms. Exhibitor's Hotel Information

SPACE REDUCTION

Should an Exhibitor reduce the size of their contracted stand space on or before September 1, 2021, a 15 percent service charge of the original contract price will be assessed by FiltXPO™ 2022. Any payment previously received will be applied to the revised stand fee balance. Any remaining balance, less the revised space fees and a 15 percent service charge, will be refunded up to a maximum of $5,000. After September 1, 2021, an Exhibitor is permitted to reduce the size of their contracted space; however, refunds will not be provided. FiltXPO™ 2022 Management has the right to reassign the Exhibitor to a different stand space based on the revised size requirements. Space reduction requests must be submitted in writing to Joe Tessari, joe@filtxpo.com

ASSOCIATION RATE

In order to qualify for the association stand rate, an Exhibitor must be a member in good standing of one of the following associations (AFS, AICHE, ANFA, ASHRAE, EDANA, Geo-Institute | ASCE, IEST, INDA, NAFA, NTEA, SAE, TAPPI, The Filtration Society, WFI)